Understanding HIPPA practices

The office manager of the physician practice office where you work has assembled a team to assess the pros and cons of moving from paper-based medical records to computer-based medical records. The office is considered a covered entity under HIPAA regulations. You are a member of that team. After much analysis, the practice has decided to incorporate computer-based medical records.

Instructions
You have been asked to write a brief patient education brochure explaining the benefits of using computer medical records and assuring patients that their medical record will still be private and secure.

• Determine what information should be included in the patient education brochure.
• Draft an outline format using bullet points for major topics, subtopics, and brief descriptions of needed information.
• Incorporate some information from HIPAA Privacy and Security Rules to reassure the patients that the privacy of their information will remain secure.
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Overview of HIPAA

AUG. 21, 1996 the Public Law 104-191 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
was signed into the law by President Clinton. This was to amend the Internal Revenue Code of 1986 to improve portability
and continuity of health insurance coverage for groups and individuals. The purpose was to combat waste, fraud, and abuse in health insurance and health care delivery, to promote the use of medical savings accounts, to improve access to long-term care services and coverage, to simplify the administration of health insurance, and for other purposes.

The Secretary of Health and Human Services (HHS) delegated to the Administrator, Centers for Medicare & Medicaid Services (CMS), the authority to investigate complaints of noncompliance with, and to make decisions regarding the interpretation, implementation, and enforcement of certain regulations adopting administrative simplification standards.

The Health Insurance Portability & Accountability Act of 1996 (HIPAA) requires that employers have standard national numbers that identify them on standard transactions. The Employer Identification Number (EIN), issued by the Internal Revenue Service (IRS)

The Centers for Medicare & Medicaid Services has published in the “Federal Register” a system notice that describes the data collected and maintained by the agency …